How foreigners to apply for the working Visa in China?

Basic condistions of Z VISA required materials approved by immigration office.

Forms and materials needed to fill in and prepare for firstly handling formalities of inviting foreigners to visit China:

The company applying for the visit visa must be registered in Pudong New district with legal person qualification; the employer applying for the work visa must be registered in Pudong New district with legal person qualification or registration at Administration for Industry & Commerce. The company handling the above affairs for the first time shall apply to the Foreign Affairs Office in Pudong New District so as to become the registered applying company upon approval.

Enterprises and public institutions not registered in Pudong New District shall apply to Shanghai Municipal Commission of Foreign Trade and Economic Cooperation for handling relevant matters.

The companies registered with approval of Foreign Affairs Office in Pudong New District shall apply for the Visa Notification List of Foreigner’s Entry into China online, refer to the following contents for application requirement and refer to System Operating Instruction for system use. Companies applying for .port visa. and .multiple times in one year. shall fill in the .Application Form of Inviting Foreigners to Shanghai. and apply for the .Authorized Unit Visa Notification List..

Conditions to meet, forms to fill in and materials to prepare for handling one-time or two-time entry visit visa.

This kind of visa is mainly applicable to friendly visit to Shanghai on invitation, attending conference, technical exchange, instruction training, job inspection, business negotiation, business study, business visit, equipment maintenance, cargo examination in China, family visit, internship and other activities. The length of stay in China with one-time visa shall not exceed 180 days; the length of stay in China every time with two-time visa shall not exceed 30 days, with no more than 90-day interval between two entries.

Needed materials: .Application Form of Inviting Foreigners to Shanghai., copy of valid passport of the invitee. Under special circumstance, it is essential to provide other materials.

Conditions to meet, forms to fill in and materials to prepare for handling multiple-time entry visit visa in half a year

This kind of visa is mainly applicable to:

  • 1) Internal administrative and technical personnel of the group that often need to come to China on the invitation of the regional headquarter of a global company registered in Pudong and identified by relevant departments;
    Needed materials: Application Form of Inviting the Foreigner to Shanghai, Application Report (needs to stamp with the official seal), copy of valid passport of the invitee.
  • 2) Chairman of the board in the foreign-funded enterprise registered in Pudong (whose name is written in the Business License), director (whose name is written in the resolution of the board of directors);
    Needed materials: Application Form of Inviting the Foreigner to Shanghai, Company Business License, or resolution of the board of directors, copy of valid passport of the invitee.
  • 3) Senior administrative personnel in the overseas parent company of a productive enterprise registered in Pudong New District, for whom it is really essential to come to Shanghai often recently;
    Needed materials: Application Form of Inviting the Foreigner to Shanghai, Application Report (needs to stamp with the official seal), copy of valid passport of the invitee.
  • 4) Those who have a record of entry into China with F-word visa for three times in recent half a year, or for two times in the recent one month;
    Needed materials: Application Form of Inviting the Foreigner to Shanghai, Application Report (needs to stamp with the official seal), copy of valid passport home page, visa page and entry record page of the invitee.

Conditions to meet, forms to fill in and documents to prepare for handling multiple-time entry visit visa in one year

This kind of visa is mainly applicable to:

1) Internal senior administrative and scientific research personnel of the group invited by the regional headquarter and R&D center of the global company registered in Pudong and identified by relevant departments;
Documents required: .Application Form of Inviting Foreigners to Shanghai., Application Report (with the official seal), and copy of valid passport of the invitee.

2) The persons who have a record of entry into China with F-word visa for eight times in recent one year;
Documents required: .Application Form of Inviting Foreigners to Shanghai., Application Report (with the official seal), copy of valid passport home page, visa page and entry record page of the invitee.

Forms to fill in and documents to prepare for handling work visa notification list

This kind of visa is mainly applicable to foreigners and their intermediate family members invited to Shanghai for appointment or employment.

Documents required: .Application Form of Inviting Foreigners to Shanghai., original of .Foreigner Employment Permit. (return after inspection), copy of valid passport of the invitee. Accompanying family members shall be filled in the same application form. If there are many foreigners to be employed, then each application form shall be filled in and each set of relevant documents shall be submitted for each foreigner. In time of applying to the overseas Chinese visa authority for visa handling, the applicant also needs to submit the Health Certificate issued by the health department specified by its host country, or issued by the health department and notarized by the notary organ for inspection. The Health Certificate is valid within 6 months from its issuing date.

Conditions to meet, forms to fill in and documents to prepare for handling the port visa

This kind of visa is mainly applicable to foreigners who really need to urgently visit China due to the following reasons, but have inadequate time to apply for visa in the overseas Chinese visa authority, and hold ordinary passports of the countries having diplomatic relations or official trade transactions with China (all the American citizens need to apply for and get the visa before visiting China and cannot apply for the landing visa at the port):

  • 1. Being invited by the Chinese party to visit China urgently;
  • 2. Being invited to China to enter a bid or to formally sign an economic or trade contract;
  • 3. Coming to China according to contract for supervision over export shipment, import commodity inspection or check the completion of a contract;
  • 4. Being invited to install equipment or make rush repairs;
  • 5. Coming to China at the request of the Chinese party for settling claims;
  • 6. Being invited to China for offering scientific or technological consulting services;
  • 7. Being invited to China, upon approval, for temporary replacement or increase of members of a delegation that has been invited and has already obtained visas for traveling to China;
  • 8. Coming to China for visiting a patient in a critical condition or making funeral arrangements;
  • 9. The immediate transit passengers who are unable to leave China by original aircraft within 24 hours because of force majeure, or have to leave China by other means of transport;
  • 10. Other invitees who really do not have enough time to apply for visas in the overseas Chinese visa authority.

Documents required:

Application Form of Inviting Foreigners to Shanghai. and Special Report on applying for the port visa. The report shall include the application reason, arrival date, time, flight number, destination and other contents, and shall be affixed with the official seal.

The application company faxes the .Authorized Unit Visa Notification List. to the invitee, and the invitee shall take the Notification List to the port of entry for handling relevant formalities there.

Valid Period of the .Authorized Unit Visa Notification List.

The valid period for each .Authorized Unit Visa Notification List. is one month starting from the issuing date. The foreigner shall apply for the entry visa to the overseas Chinese embassy, consulate or visa office. In case of overdue, formalities need to be handled again.

How to handle the formalities for inviting personnel from the countries not having diplomatic relations with China for a visit?

To invite personnel from the countries not having diplomatic relations with China for a visit, the applying company shall apply to Pudong Foreign Affairs Office by means of a Special Report, which shall include these contents: invitation reasons, nationality of the invitee, passport number, proposed time of entry, length of stay, place of visa application, etc. The Special Report needs to be affixed with the official seal and enclosed with the copy of passport.

In accordance with regulations, Pudong Foreign Affairs Office will report to the Municipal Foreign Affairs Office, which will examine and approve the application or report to the relevant superior department for examination and approval. Afterwards, Pudong Foreign Affairs Office will notify the application unit.

How to handle the visit formalities of vice-minister-level or superior officials from foreign countries, and people from Vatican, the press circles and religious circles?

If the company registered in Pudong needs to invite vice-minister-level or superior officials from foreign countries, and people from Vatican, the press circles and religious circles to visit China, it shall apply to Pudong Foreign Affairs Office by means of a Special Report. Then Pudong Foreign Affairs Office will report to the Municipal Foreign Affairs Office. The Report shall include invitation reason, name and identity of the invitee, proposed time of entry, length of stay, place of visa application, etc.

How to handle the visit visa formalities of personnel taking the special plane or chartered plane?

For coming to China by non-scheduled special plane or chartered plane, the foreign party shall directly apply to overseas Chinese embassy or consulate, which will report to Civil Aviation Administration of China and Ministry of Foreign Affairs.

Also, the receiving Chinese party can apply to its superior bureau-level competent organ, which will report to the Foreign Affairs Office in Pudong New District then.

The application report shall include the detailed information about the aim of visiting China, time and place of entry and exit, length of stay, registered nationality of the airplane, airplane model, identification mark on the airplane (including the nationality mark and registration mark), call sign of the radio transmission and communication used by the airplane, frequency range used by the airplane radio station, weather level standard, round-trip flight route from the expected departure airport to the destination airport, flight date and time as well as the proposed international route flied within China, take-off and landing airports, the crew members’ names, positions, nationalities, passport numbers, pilot licenses, valid periods and the like.

How to handle the change formalities of an issued .Authorized Unit Visa Notification List?

Once issued, the .Authorized Unit Visa Notification List. cannot be changed in principle. In time of an essential change, the original of the .Authorized Unit Visa Notification List. shall be returned to the Foreign Affairs Office in Pudong New District within 3 months from the issuing date, in order to handle the change formalities (the Civil Center, and change application in the fax form is not acceptable).

Meanwhile, it is necessary to submit a Situation Description Report on the Special Topic affixed with the official seal and signed by the legal representative or general manager, explaining the changed items and reasons for change. The processing period is calculated according to the existing working time limit. For documents submitted on that very day, the changed Authorized Unit Visa Notification List can be obtained during the regular working hours ( 9:00-11:30 13:30-16:30 ) from the morning of the seventh day. The above formalities are also applicable if the .Authorized Unit Visa Notification List. is lost and reapplied.

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