Documents Required to Register a Company

List of Brief Requirements for Company Formation

Key Structure of WFOE:Required Documents:Remarks:
Corporate ShareholderNotarization and authentication documents for the certificate of registration of foreign parent company issued by the Chinese embassy. Learn more: Embassy Notarization Authentication Documents2 sets, bilingual
Individual ShareholderNotarization and authentication documents for the passport issued by the Chinese embassy. 16 years old at least. Learn more: Embassy Notarization Authentication Documents2 sets, bilingual
Legal Representative – Chinese PeopleOriginal ID card, photo, 16 years old at least.none
Legal Representative – NonresidentNotarization and authentication documents for the passport issued by the Chinese embassy. 16 years old at least. Learn more: Embassy Notarization Authentication Documents2 sets, bilingual
Supervisor – Chinese PeopleOriginal ID card, photo, 16 years old at least.none
Supervisor – NonresidentPassport copy, photo, 16 years old at least.none
Accountant / Financial ManagerOriginal ID card, photo, 16 years old at least, accounting qualification certificate.none

Detail Required Documents You have to Prepare

Plan to register a company in mainland China?

Attention first, all certificated documents and legal instruments must include the signature of the local official ( generally is local Diplomatic Office, High Court of Justice, State Government, Public Notary Office or other authorities ) and the stamp of Chinese Embassy.

Now, you should prepare relevant documents to prove authenticity and legitimacy for foreign identification or business entity, then courier these original certificated files to SMEsChina office, all legal instruments will be submitted to Chinese market and supervision department. Once documents be recognized from Chinese government, that signify your documents of foreign identification can be accepted and approved to register a company here or do business activities in mainland China.

For you to get a better understanding of preparing details required documents, here SMEsChina listed different situations depending on different corporate structure. Whatever your type of corporation is, identify authenticity and legitimacy is the most important process completed by yourself, because the other official forms can be filled out by online guidance.

If you have decided to register a company as LLC, LLP, WFOE, or other limited corporations in mainland China. Foreign invested enterprises need to prepare documents from China embassies in your home countries ( this is explained as below ).

OK, let’s get started.

You have to collect required documents for below 4 key positions

Required documents of shareholder(s):

Shareholder(s) known as investor(s), stockholder(s), a Chinese corporation must include at least 1 shareholder who also can be an executive director ( known as the legal representative ). One shareholder can be an existed enterprise or one natural person to holding corporate shares.

Situation 1. Shareholder is a natural person ( individual ), here we provide two approaches to you.

1). Chinese citizen, submit original ID to registration authority to obtain verification.

2). Non residents ( foreign individuals ), apply for 2 sets of notarized and authenticated passports issued by China embassy in your home country. Include passport page, signature of passport, and signature of the local official, the stamp of Chinese embassy, both languages.

Situation 2. Shareholder is an existed company ( corporate entity ), two approaches here.

1). Chinese corporation, submit original business license to registration authority.

2). Foreign enterprise registered in other country, apply for 2 sets of notarized and authenticated documents issued by China embassy in your home country. Include certificate of business registration, foreign corporate address, director(s), register number, signature of the local official, the stamp of Chinese embassy, both language. Some countries also can use taxpayer ID, EIN ( employer identification number ) to identify authenticity and legitimacy.

Required documents of legal representative:

Known as executive director appointed by shareholder(s), 2 situations.

1). Chinese citizen, submit original ID to registration authority to obtain verification.

2). Non residents ( foreign individuals ), apply for 2 sets of notarized and authenticated passports issued by China embassy in your home country. Include passport page, signature of passport, and signature of the local official, the stamp of Chinese embassy, both languages.

An individual shareholder can be the legal representative voted by the board of shareholders.

Requirements of supervisor:

Corporate supervisor, as a senior secretary appointed by shareholder(s) to supervise daily operations on behalf of shareholder(s). Needs,

1). Original ID ( Chinese citizen ).

2). Copy of passport with colourful and the size as 1:1 ( foreigner ).

Required Qualification of an accountant:

Financial manager must be Chinese citizen and provide original ID and certificate of accounting qualification issued by Chinese financial bureau.

If you have read our guidance and have everything you need to set up. You can start to prepare the required documents and legal files for your Chinese company incorporation, if you need further details you can contact our online experts and lawyers.

FAQs of preparing requirements for China company

That’s a fact, due to difference of regulations of business registration, some countries or state governments have own independent rules and system there, this you may contact our online consultants to learn the corresponding rules you have to prepare these requirements and documents through proving other identifications such as taxpayer ID, tax register number, employer identification code, filed number, company code, etc. SMEsChina teams are willing to share knowledge or experience on these special circumstances.

That’s it. All required documents have been listed by this web for your Chinese company registration. If you want to hire a foreign staff for your Chinese company, this staff has to prepare other notarized and authenticated documents. Normally include 2 required documents, certificate of education, and certificate of no criminal records.

Suggest you asking official of Chinese embassy in you country. As SMEsChina knows, generally expense needs 80 – 250 USD, if you use an expedited service, needs more costs. Certainly, maybe you have to pay more fees to an agent or translation company.

You can find a translation firm or assistant, secretary to help you translating these documents and submit to Chinese embassy to verify, or translated by yourself. If the translation are correct also can be accepted to obtain verification. If possible, SMEsChina teams suggest you to entrust an official of embassy to translate files may get more accuracy.

Sure, local agents can help you obtain these legal documents faster, because they have enough confidence and excellent experience to assist you getting approved and certificated files. Also they can get the green light and fast channel through their expedited service.

No standard answers for this question from our experience. Because each country has different situations, SMEsChina thinks visiting embassy office is the most effective solution for getting files quickly and simply, also you can sign an appointment letter and ask one friend, family to apply for the documents. If need to interview with an official, you may contact a Chinese functionary in advance through embassy’s website.

China has established diplomatic relations with most countries. You can use this link: prepare notarization authentication documents from China Embassy to contact a Chinese diplomatic official or chancellor to get a details address or phone number, because Chinese consulate generals have many branches and commercial counsellor offices are distributed in different cities. If you do not want to visit another city, you can find an agent to assist you to obtain these legal documents from China embassy.

Above required documents can be collected easily and quickly for Chinese shareholders, directors and partners.

But you have found out that you must go to China embassy to apply for these required documents if you are foreign citizens or oversea enterprises. No worries for that, here SMEsChina have listed global links of Chinese embassy, you may look for the nearest embassy office in your cities or countries through this link: https://www.smeschina.com/embassy-notarization-authentication-documents/

Other positions of China corporation

Other positions here means they are not the compulsive requirements to set up.

1). General manager, original ID (Chinese citizen ) or passport copy ( foreigner ).

2). Board of directors, 3 members at least and appointed by shareholders. LLC and LLP do not need to set up this structure, but JV structure must set up the board of directors, 3 person at least appointed by shareholders ( Joint Venture business established by 2 shareholders or more, and same time they from China and abroad ). Need their original ID (Chinese citizen ) or passport copy ( foreigner ).

All of above information for guidance on preparing required documents to register a local company ( enterprise ) collected by SMEsChina teams according to the Law of the People’s Republic of China on Business Regulations of Registration, in accordance with the Detailed Rules for the Implementation of the Law of the People’s Republic of China on Foreign Invested Enterprises and other relevant and officially promulgated laws and regulations of the People’s Republic of China.

If you did not find your requirements for your Chinese company registration, you can get in touch with our online experts, laws.

LEARN OTHER REQUIREMENTS OF INCORPORATION FOR A FOREIGN COMPANY
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Check if setting up a private company is right for you, how you launch a corporation depends on what business activities your company does. It can also affect the processes of registration and different requirements for your preparation.

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