Guidance of China Company Incorporation

According to Chinese foreign enterprises laws and regulations, China government stipulate that foreign shareholder(s) can inject the registered capital within 30 years.

That’s a fact, due to difference of regulations of business registration, some countries or state governments have own independent rules and system there, this you may contact our online consultants to learn the corresponding rules you have to prepare these requirements and documents through proving other identifications such as taxpayer ID, tax register number, employer identification code, filed number, company code, etc. SMEsChina teams are willing to share knowledge or experience on these special circumstances.

That’s it. All required documents have been listed by this web for your Chinese company registration. If you want to hire a foreign staff for your Chinese company, this staff has to prepare other notarized and authenticated documents. Normally include 2 required documents, certificate of education, and certificate of no criminal records. learn more: Foreign Company Incorporation Requirements

Suggest you asking official of Chinese embassy in you country. As SMEsChina knows, generally expense needs 80 – 250 USD, if you use an expedited service, needs more costs. Certainly, maybe you have to pay more fees to an agent or translation company. Quick link to Chinese embassies: Notarization Authentication Documents of Chinese Embassies

You can find a translation firm or assistant, secretary to help you translating these documents and submit to Chinese embassy to verify, or translated by yourself. If the translation are correct also can be accepted to obtain verification. If possible, SMEsChina teams suggest you to entrust an official of embassy to translate files may get more accuracy.

Sure, local agents can help you obtain these legal documents faster, because they have enough confidence and excellent experience to assist you getting approved and certificated files. Also they can get the green light and fast channel through their expedited service.

No standard answers for this question from our experience. Because each country has different situations, SMEsChina thinks visiting embassy office is the most effective solution for getting files quickly and simply, also you can sign an appointment letter and ask one friend, family to apply for the documents. If need to interview with an official, you may contact a Chinese functionary in advance through embassy’s website.

China tax system stipulates strictly that whatever your corporate type is and business activities do, even if you do not have any business at the beginning, you must register taxpayer within 30 days after WFOE license be approved, and report tax situation such as income, expenses, VAT, profits ( known as corporate income tax ), personal tax ( employee ) etc.

Depends on what industry you want to set up, most of general businesses can use a virtual registered address to obtain company licenses and corporate bank account, but some special industries and corporate types must use a physical office to obtain approval, such as representative office, or a coffee shop, a food retail store, as well as special industries like: liquor wholesale, restaurant, laboratory and so on. Details you can read: Industrial Guidance of Foreign Investment Enterprises

This is a frequently asked question from our career from global clients, since 2014, China industrial and commercial administration bureau implemented new policies in business registration system and regulation of registered capital, the latest rule is 20,000USD or Euro for foreign investors, some industries reduce to a lower requirement of capital ( before 2014, foreign enterprises need to set up the minimum capital is 150,000 USD ), like services, consultancies.

Certainly, some special regulated industries also need to set up investment capital more than this amount, like dangerous chemicals, international freight forwarding agent, new energy auto, manufacturing, and other special industries.

From our experience, it is too difficult to enter China to complete the procedure of limited companies formation for non residents, although come here in person can make the process faster, but complex procedure of tourist or business visa still affect your China business planning.

Now forgetting it, Chinese companies registration system has reformed, and if you decide starting to set up a Chinese LLC ( limited liability company ), you can do that anytime, wherever you are.

As a WFOE, you can inject the capital within 30years and amount must be injected from foreign shareholder(s)’ account(s), and through foreign exchange process transfer to RMB basic account to as daily operations, this process needs 2 weeks to complete, our accountants will assist you operating it.

All company structure have to appoint below 3 key positions.

1st. Shareholder(s), can be the foreign individual(s) and oversea enterprise(s) registered in other countries.
2nd. Legal representative ( executive director ) can be non residents or local Chinese.
3rd. Supervisor ( secretarial position ), also can be non residents or local Chinese.

Learn more: Corporate Structure of Company

2 types you can select with Chinese registered companies.

1st is small scale taxpayer can issue general invoice for your business activities ( trade or services, or engineering ).
2nd is general taxpayer ( known as VAT ), can apply for general special invoice to Chinese customers.

Which is better, depend on your business and what kind of invoice your local clients need. And all of them need to report monthly tax records and quarterly profits, and attend annual government verification and inspection.

There are many special industries need to register permits for your local company, whatever your company type is ( WFOE, Joint Venture, Limited company or other types ), special permits and licenses issued by different supervision department offices and they are compulsive requirements you have to get approval.

Such as: food and beverage licenses, liquor permit, dangerous chemicals, medical apparatus and instruments, dairy products, raw meat trade, etc.

If you do not know your list of products if includes special supervision, you may contact our WFOE experts to obtain more advice. Learn more: Special Industrial Qualifications

Except for above basic guidance and process, SMEsChina assists you obtaining import and export licenses and permits from the Customs and Inspection and Quarantine Bureau, this process needs extra procedure with another 5 – 10 working days. Learn more: Documents of Import Export Permits

Sure, all Chinese business entities ( WFOE, WOFE, LLC etc.) may hire local staff and foreign employees, and as a local employer, WFOE can hire foreign staff to obtain work visa and residence permit. Learn more: Work Permit of Foreign Staff

Your decision, as a rule of thumb, whole process can be completed through online guidance, but there is no denying that come here in person is easier and quicker. If you do not want to come here in person, also can complete whole process for WFOE establishment.

Whole procedure from getting business license to opening corporate bank account, our standard pricing depends on your industry and business activities, you may contact our teams and just briefly explain what your WFOE does in China and details business scope, at the same time SMEsChina will send you a standard quotation and proposal.

China has established diplomatic relations with most countries. You can use this link: prepare notarization authentication documents from China Embassy to contact a Chinese diplomatic official or chancellor to get a details address or phone number, because Chinese consulate generals have many branches and commercial counsellor offices are distributed in different cities. If you do not want to visit another city, you can find an agent to assist you to obtain these legal documents from China embassy.

If your China LLC does import and export businesses in the future, you should register additional licenses and permits for your Chinese company from the China Customs with e-port system. Do not worry for this process, its easy to get approval.

With the difference of company name and business activities, you have to choose a standard industry for incorporating a LLC in China, main industries include: service and consulting, design consultation, engineering and construction, domestic and international trading as import and export, architectural consulting, technical installation and services, IT, e-commerce, creative culture, manufacturers, auto and components etc. You may get in touch with our experts to obtain a suggestion for selecting a standard industry for your limited liability company formation. You may read: Industrial Guidance of Foreign Investment Enterprises and Selecting Company Type

Depends on your structure of shareholder for China LLC, such as Wholly Foreign Owned Enterprise ( WFOE ) as known as WOFE ( wholly owned foreign enterprise ) and FICE ( foreign invested commercial enterprise ), JV ( sino-foreign joint venture ), partnerships, offshore company, holding company, domestic shareholders.

And other organizational types like: self-employed shops, sole trader, representative office, branch office, non-profit organization, liaison office. Learn more: Selecting Company Type

Whatever your company type is, WFOE, Joint Venture or partnership, you can use an oversea existed company as the shareholder, but you have to get authenticated and notarized documents for your foreign certificate of registration from China Embassy in your home country’s branch office. And courier these legally documents to SMEsChina submitting China industrial and commercial bureau to verify. Learn more: Register Company Required Documents

You can appoint local firm, secretary to collect and submit changing application to different industrial department offices, and the process will affect your daily operations like issuing invoice, maintaining social insurance and work permits for employees, and bank account ( example: change company name must apply for new corporate bank permit ), but you still can change any records and information for your corporate structure anytime.

Certainly, some industries need longer procedure to operate the changing application, such as international trading business, you also need to change the related information to obtain new business licenses, certification of registration of enterprise and other special permits.

All companies and partnerships registered in mainland China, must report monthly VAT records and quarterly corporate income tax to local tax authorities and collect documents to attend annual audit, government licenses inspection and information verification within March each year. If fail to deliver do these stipulations, key positions and company tax ID, register number will be listed into black name and be fined.

Yes, you have to register taxpayer within 30 days and report month accounts to local tax bureau, same time to create a corporate bank account paying taxes as a taxpayer. And prepare information and documents to public inspection for annual financial settlement and audit.

Any person can be the appointed as the legal representative under the LLP structure and other company types, if you are the director, shareholder, or employee, its your decision, legal representative known as executive director and appointed by shareholder(s). But legal representative can not be the supervisor under same group.

1. Contact our online consultants and obtain business advice.
2. Get a list for preparing required documents you have to collect in oversea.
3. Get a application forms of registering company to fill in.
4. Download and sign legal files and official forms.
5. Courier these documents to SMEsChina office from your country.
6. Obtain business licence, company seals, certificate of registration.
7. Appoint SMEsChina to open a local corporation account.
8. Tax registration to obtain VAT invoice, and register employee system.
9. If need, follow on the step for import and export permits.
10. None, exactly, That’s it. Whole Process done.

All corporate shareholders can inject registered capital within 30 years once company be approved, all Chinese enterprises whatever company type is, all of them have the discretion to decide the timeline and how much amount for transferring registered capital.

Its easy to understand, here you may refer to the calculation:
Example: If the total registered capital is 100,000 USD for setting up a new joint venture in Mainland China. Foreign shareholder(s) own 70% and Chinese shareholder own 30%.
Calculation as below:

1. Foreign cooperator shareholdings: 100K USD * 70% = 70K USD. The capital amount will be injected from foreign shareholder’s oversea account to corporate bank account of joint venture with USD ( common international currency, like Euro， GBP, JPY, HKD, AUD, KRW, CAD ).

2. Chinese cooperator shareholders is 30K USD. Company registered capital will be injected from Chinese local bank account to corporate bank account of joint venture with RMB. How to calculate exchange rate? Depends on foreign exchange prices on the day quoted by the PBOC ( People’s Bank of China ).

Legal representative ( executive director ), because in China, legal person be appointed by the board of shareholders, and his or her full name will be printed on all public certifications, such as certificate of registration of foreign invested enterprises, business license, import and export permits or other special permits, corporate bank permit and internet banking, food business permit, liquor sales license, etc. Once changing legal representative, means whole process will affect daily operations for your company ( WFOE, Joint Venture, or other company types ).

You should apply for change procedure for company structure, like board of shareholders, board of directors, executive director ( legal representative ) if your employee or Chinese partner intends leaving your registered joint venture, if shareholders leave the enterprise you have to change corporate type to wholly owned company or domestic owned business.

As an oversea corporation or a foreign citizen, if you want to register a Chinese JV with a Chinese company or individual, the minimum shareholdings is 25% for foreign shareholders in terms of Chinese corporate laws and regulations on sino-foreign joint venture. If your shares less than 25% your application of registration will not be approved.

Because the unique corporate structure, rep offices can not change to limited liability companies directly, you have to close representative offices first ( known as the procedure of cancellation ) and same time to start the program of company formation, whatever type your limited company is, you may operate simultaneously for procedure of cancellation and process of registration.

You may transfer funding from oversea corporate entity ( foreign parent company ) to the special account of representative office and through the process of foreign exchange to be RMB currency to handle with daily running costs.

Sure, even if no incomes and transactions for a representative office, but you still can open a bank account for you rep office to operate daily maintaining and running costs.

Yes, unlike other corporate types ( LLC, WFOE, Joint Venture, Partnership ) can use a virtual registered address to obtain approval for business registration.

Representative office must rent a commercial physical office as actual address to get approval for registration.

This is a mandatory provision, although no any actual activities and incomes as a local representative office, but also you have to pay taxes depending on your running expenses ( corporate daily costs ), such as personal tax ( local employees ) and other maintaining costs ( monthly rents, traveling allowances, utilities, communication allowances and other running costs ).

You may find out that this view has explained, as a local rep office can not do any actual business activities include selling, purchasing and international trading businesses, so you have to use your foreign entity to operate the daily orders, if you want to do that, you have to change the type of enterprise from RO to WFOE, or find a local partner to set up a joint venture or partnership or other types of limited liability company.